Teams

Office 365 News and Views – June 2018

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Lots happens in a month within Office 365. I can’t possibly write an article about every change in SharePoint, Teams, Exchange, etc. released by Microsoft,, so sometimes I need to publish a catch-up (or catch-up) post. Here are ten things that I think are interesting enough for you to know about.

Office 365 with Teams

Spanning Continues to Fight for Office 365 Backups

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I don’t consider backups to be a necessity for Office 365, but ISVs continue to offer these products and customers continue to buy, so I chatted with Spanning to find out what’s happening in the Office 365 market, who’s using cloud backups, and why. We also spoke about the challenges that backup vendors continue to have in coping with some of the unique aspects of Office 365.

Teams Compliance Pipeline

Teams Now Captures Compliance Records for Hybrid and Guest Users

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Teams is now able to capture compliance records for contributions to private chats by guests or on-premises users in a hybrid Office 365 organization. The new mechanism uses “phantom mailboxes” in the cloud to hold the compliance records for on-premises users. You must register your tenant to be able to get an updated GUI for the Security and Compliance Center, but PowerShell can find these records now.

Azure Active Directory External Collaboration Policy Now Generally Available

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Office 365 makes it easy to collaborate with external users through Office 365 Groups and Teams, both of which use Azure B2B Collaboration. In fact, collaboration is so easy that users might be carried away and share with all and sundry, including your competitors. Which is why it’s nice to have a policy to control sharing with certain domains that works for applications like Groups, Teams, and Planner.

Microsoft Switches Office 365 Groups to Private by Default

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Microsoft is switching the default access type for Office 365 Groups to be private. It’s a change that you can easily reverse, if you want it groups to be public. The change will be effective for Outlook endpoints first, meaning OWA, Outlook desktops, and the Outlook mobile apps. Later, the other Office 365 apps that create Office 365 Groups might fall into line. Or not, as the case might be.

SharePoint Online, Groups, Regional Settings, and Pacific Time

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Office 365 Groups are the reason why many SharePoint Online sites appear in tenants. If you’re on the Pacific coast of the U.S., the regional settings are OK. But anyone else in the rest of the world who uses the SharePoint browser interface will see times and dates in that instead of the local format. You can change the regional settings for a site, and now you can make sure that new sites have the right settings.

Teams Splash

What You Need to Know About Teams and Office 365 Retention Policies

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With GDPR coming, it’s good news that Teams now supports Office 365 retention policies. You can apply retention to messages posted to channels and chats, or use a mixture of policies to target different sets of users and teams. You might be surprised how Teams has implemented retention – and remember, we’re only talking about messages – other content might also need a policy.