Planner

Adoption and Change Management: Two Sides of the Office 365 Card

by Tony Redmond

Adoption and Change Management are often discussed when companies move to cloud services, including Office 365. How quickly can we adopt the new services and how can we manage change? As it happens, Microsoft is extremely interested in driving customer adoption, so much so that this can cause problems with change management simply because so much change happens so quickly insist Office 365. As we discuss here, a structured approach to change management helps.

Planner Supports Export to Excel

by Tony Redmond

Excel fans delight! You can now export task data for a Planner plan to Excel and slice and dice the task information to your heart's content. The new feature is likely to be popular with Office 365 users because it adds values and it makes sense to use Excel for this purpose, but another way of looking at it is that Planner is so poor at analysis and reporting that it needed external help. The truth probably lies in the middle.

Planner Does Multiplan

by Tony Redmond

Microsoft has announced the ability of the Planner web app to create multiple plans for an Office 365 group. This is a useful feature that Teams and SharePoint Online (the Planner web part) can already do, but some extra work was needed to break the connection between a plan and a group, and that's what Multiplan means. Or it means a spreadsheet.

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    Managing Office 365 Guest Accounts

    by Tony Redmond

    Many Office 365 applications (Teams, Groups, Planner, SharePoint, etc.) now support external guest access. you might end up with a lot of guests, and like any good accommodation, some management is needed. In this article, we look at how to manage the guests created by Office 365.

    Office 365 News and Views – June 2018

    by Tony Redmond

    Lots happens in a month within Office 365. I can't possibly write an article about every change in SharePoint, Teams, Exchange, etc. released by Microsoft,, so sometimes I need to publish a catch-up (or catch-up) post. Here are ten things that I think are interesting enough for you to know about.

    Guest Access in Planner Rolls Out

    by Tony Redmond

    Planner now supports guest user access to its plans. Office 365 tenants will celebrate this feature because they've been waiting for it to arrive. It's curious that it has taken Microsoft so long to upgrade Planner for this feature given that Groups and Teams have had this capability for a while. But it's here now, so enjoy.

    How Planner Synchronizes its Tasks to Outlook’s Calendar

    by Tony Redmond

    Many Office 365 tenants use Planner for group-based task management. Generally, the application is OK and has been getting better. Now it can connect to Outlook to synchronize tasks into a user calendar, which then allows users to see tasks alongside their other commitments and print details off if needed. It's an imperfect but acceptable solution to the lack of print capabilities within Planner.

    Monitoring the Removal of Office 365 Groups (and Teams)

    by Tony Redmond

    Owners of Office 365 Groups can delete groups if they want. Some don't like this as it means that SharePoint site collections, teams, and plans are removed. The simple membership model used by Office 365 Groups is the cause, and while you cannot stop owners deleting their groups, you can take action to detect and recover deleted groups if necessary.

    Office 365 Updates Keep on Piling Up

    by Tony Redmond

    Office 365 keeps on changing, which makes it very hard to keep up with detail. The big stuff gets covered in articles but small changes might be overlooked. In this post, Tony looks at some of the changes that happened in the last week or so that you might have missed, including Teams, Planner, OneDrive, Yammer, and Exchange. And preparation for GDPR...

    Updates for Planner but No Sign of Guest Access

    by Tony Redmond

    Microsoft has released some useful updates for the Office 365 Planner app, but external access is still not there, which is baffling. On the other hand, you now have an OWA-like schedule view, filters to suppress tasks that you don't want to see, and better notifications to tell you when you must do some work. And an iCalendar feed is coming soon to allow you to clutter up your Outlook calendar with even more stuff.

    Using the Office 365 Groups Naming Policy

    by Tony Redmond

    One of the premium features for Office 365 Groups is the ability to use a naming policy so that all groups (and Teams) have a compliant name. The policy is a nice-to-have feature if you are concerned about having a well-organized directory with all your groups gathered in the same place. The question is whether enough business value is gained from a naming policy to make it worthwhile.

    A Teams PowerShell Primer

    by Tony Redmond

    The Teams PowerShell module is flawed, but that does not mean that you cannot do work with it. Here's a primer of the most important cmdlets, together with a link to a rather interesting approach to finding out what Office 365 Groups are team-enabled.