GDPR is coming and Office 365 tenants need to be prepared to deal with topics like data spillage and the right to be forgotten. It’s easy to see how to remove someone’s PII from Exchange mailboxes and SharePoint Online, but you might have a bigger challenge dealing with offline data in PSTs and OneDrive-synchronized folders. More to ponder…
A recent vacation meant that I didn’t spend as much time as usual monitoring changes inside Office 365. As it happened, lots of change occurred. The large stuff (major updates for Teams and Planner) has already been covered in detail, but many other small but important changes are now active inside Office 365. And, as always, it’s the small stuff that can trip you up. Here’s what I learned after a weekend of catching up…
Microsoft is playing hardball and will offer corporate customers free ‘One Drive’ services if they are currently contracted with another vendor.
Microsoft has a new Information Protection guide to help Office 365 tenants prepare for GDPR. The guide is incomplete because it focuses on SharePoint Online and OneDrive for Business, but it contains some good information that will help companies figure out what they need to do to prepare for the May 25, 2018 deadline. Expect more guides of this type to appear in the future.
Lots of good things happened in the world of Office 365 during 2017. More people than ever before use the service, new applications and functionality appeared, and Microsoft delivered a robust service. On the other hand, a few lows happened as well, as sometimes bad decisions and miscommunication soured the experience. But overall, 2017 was good and laid a great foundation for 2018.
Creating great content in Microsoft Teams is all very well. But what happens when some not-so-good content turns up or the CEO posts something secret into a public team? You might just want to remove those messages. It’s all good as long as you don’t need to remove complete threads or messages from multiple teams, at which point things get tiresome.
Microsoft launched Advanced Threat Protection for SharePoint Online, OneDrive for Business, and Teams on December 5. It’s good to have extra anti-malware capabilities, but ATP requires Office 365 E5 or an extra add-on, so it might be out of the reach of some tenants. And it’s all about SharePoint – Teams is just there because Teams can store documents.
In today’s Ask the Admin, Russell Smith shows you how you can manage the new OneDrive Files On-Demand feature in the Fall Creators Update.
Adding a secondary administrator to OneDrive For Business in Office 365 is a very common ask for an Office 365 Administrator. Fortunately, this task can be achieved in at least 4 different ways as this article describes.
Microsoft will release Office 365 multi-geo tenants to general availability in early 2018. You can then deploy Exchange Online, OneDrive for Business, and (later) SharePoint Online across multiple Office 365 datacenter regions. It’s good for data sovereignty, but won’t solve network problems.
Office 365 allows you to block a user when necessary, as when someone is leaving the organization. You can also initiate a forced sign-out, but the option to do so is buried in the user’s OneDrive for Business settings, which seems like a logical place to find it!
If you use Office 365 and store documents in SharePoint or OneDrive for Business, the Office applications can autosave as you work to ensure that you never lose any content. It’s a good idea and the implementation works well. But I have a slight nagging doubt about the network impact for some tenants.
The European Union will introduce the General Data Protection Regulations (GDPR) in May 2018. The intention is to deliver better protection for personal data, which is laudable. Like with many regulations, the problems arise in implementation. Office 365 holds a lot of personal data, so Office 365 tenants must cope with GDPR.