Office 365

SharePoint Online, Groups, Regional Settings, and Pacific Time

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Office 365 Groups are the reason why many SharePoint Online sites appear in tenants. If you’re on the Pacific coast of the U.S., the regional settings are OK. But anyone else in the rest of the world who uses the SharePoint browser interface will see times and dates in that instead of the local format. You can change the regional settings for a site, and now you can make sure that new sites have the right settings.

Creating a Simple Flow to Send OnDemand Notifications on Specific Documents

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Microsoft Flow integration in SharePoint Online provides a very simple way to model common collaboration scenarios, such as send an OnDemand notification when a specific document has been uploaded to a document library or a list item has been created in a list. In this article I will show you how to create a simple Flow to send an OnDemand notification when a document is selected in a document library.

Teams Splash

What You Need to Know About Teams and Office 365 Retention Policies

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With GDPR coming, it’s good news that Teams now supports Office 365 retention policies. You can apply retention to messages posted to channels and chats, or use a mixture of policies to target different sets of users and teams. You might be surprised how Teams has implemented retention – and remember, we’re only talking about messages – other content might also need a policy.

Office 365 Groups Expiration

Why the Office 365 Group Expiration Policy Needs Help

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It is nice to have an Azure Active Directory Expiration Policy for Office 365 Groups, but it’s not so good that the policy functions exclusively based on age. Another problem is that administrators have no way of knowing when groups will expire. So we take out PowerShell, write a script, and hey presto, we have a report. We still need to solve the problem of creating a policy that functions based on activity rather than age, but that’s another day’s work.

PowerShell Office 365

Why PowerShell is a Core Skill for Office 365 Administrators

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PowerShell is a critical skill for Office 365 tenant administrators. A knowledge of PowerShell allows you to fix things that Microsoft leaves undone in apps like Exchange Online, SharePoint Online, and Teams. Sure, black holes exist for PowerShell (like Planner) and it is slow to process thousands of objects, but there’s nothing like a little script for getting things done.

Choosing the Best Mobile Office 365 Email Client

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Companies that move to Office 365 have to decide what mobile email client to use. A native client that uses Exchange ActiveSync (EAS) or Outlook? In the past, the best choice was probably something like the iOS mail app. Now, Outlook is the focus of Microsoft’s mobile efforts and it’s where all the new functionality appears. EAS is still valuable, just less so than it was before.

Office 365 Makes Message Encryption Even Easier

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Office 365 now includes out-of-the-box email encryption, which might just mean that the era of using S/MIME and PGP might be coming to a close, at least inside Office 365. The new functionality scores highly on ease of use and integration, but the lack of support in the current Outlook desktop clients means that adoption will be slow.

Office 365 Takes Aim at Spoofers but Users See Warnings About Fraudulent Messages

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Microsoft upgraded their EOP anti-spoofing capabilities inside Office 365, which is good, but they didn’t tell anyone. The first users knew was when they started to receive messages stamped with “the sender failed our fraud detection checks” – something that is never assuring. This only applies to ATP customers, but it’s not the first time Microsoft has failed to communicate important news.

Teams Splash

Common Questions About Teams Guest Access

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Office 365 now supports external access to Teams for guests with any email address, a development that creates some questions in the minds of those who might want to add guests from non-Office 365 domains. In this article, I try and answer some common questions that you might have about guest access.