Office 365 content searches can find all sorts of information, but they cannot decrypt protected files in SharePoint and OneDrive for Business sites. This prompts the question of how to deal with protected files exported by a search. As it turns out, the combination of a rights management superuser and some PowerShell makes short work of unprotecting files so that they can be read by all.
Office 365 Groups and Teams support guest users, who enjoy full access to the SharePoint document libraries. You might not want this, because not every document in those libraries are suitable for sharing with guests. The question is how to collaborate with guests while maintaining some control over information. Rights management seems like a good way to accomplish the task.
Outlook.com (premium) now boasts two new protected email features taken directly from Exchange Online. It’s an example of how the shared Office 365 infrastructure enables Microsoft to make functionality available to users of its consumer and enterprise platforms as they want. OneDrive Restore is another example. In both cases, the features aren’t available to free seats.
Anyone running an Office 365 tenant knows that it’s hard to keep up with everything that changes. Imagine what it must be like to write about Office 365! To clear my list of things that I want to mention but haven’t had the chance to, here’s some short snippets that you might or might not have heard about.
Office 365 now includes out-of-the-box email encryption, which might just mean that the era of using S/MIME and PGP might be coming to a close, at least inside Office 365. The new functionality scores highly on ease of use and integration, but the lack of support in the current Outlook desktop clients means that adoption will be slow.
Office 365 keeps on changing, which makes it very hard to keep up with detail. The big stuff gets covered in articles but small changes might be overlooked. In this post, Tony looks at some of the changes that happened in the last week or so that you might have missed, including Teams, Planner, OneDrive, Yammer, and Exchange. And preparation for GDPR…
Azure Conditional Access policies can be used with Azure Information Protection (AIP) to secure protected documents against unauthorized access. If you have already decided to use AIP as part of your Office 365 data protection strategy, adding a conditional access policy is a quick way to frustrate people who try to access documents when they shouldn’t.
Paul Robichaux discusses how to reduce information leakage by using Azure Information Protection and Windows Information Protection.
Aidan provides an overview of Microsoft’s cloud-based security solutions: Advanced Threat Analytics (ATA), Microsoft Cloud App Security, Azure Rights Management Services (RMS), Azure Information Protection, Microsoft Online Advanced Threat Protection (ATP), and Azure Security Center (ASC).