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    Quickly Send Email Messages

    Posted on by Daniel Petri in Exchange Server

    How can I quickly open a new e-mail message and send it?

    Method #1: Using Outlook

    If you’re using Microsoft Outlook, you can send a quick e-mail message by using the mailto command:

    1. Go to Start then choose the Run command.

    2. Type

    in the Open text box and click OK. You’ll see a new message dialog box. Click Send when you’re ready to send the message.

    You could also type the recipient’s e-mail address right after that command:

    And get this:

    Note: Although Outlook doesn’t have to be running for you to create and send a new message using mailto, your message won’t be sent until you open Outlook.

    Method #2: Using Outlook Web Access – OWA

    If you have an Exchange 2000/2003 server in your organization you most likely also have Outlook Web Access.

    1. To send mail through OWA you simply need to create a new shortcut on your desktop or Quick Launch toolbar that points to the following location:

    Whenever you double-click this shortcut you’ll get a new OWA window:

    Method #3: Using a script

    See Send Mail from Script for more details and a variety of methods to implement simple scripting.

    You could also download and use my own Send Mail.

    Method #4: Via the Send To context menu

    See Send To MAPI Recipient Shortcut for more details.

    You could also run a tool like Send To Toys v2.3 that can customize the way your Send To context menu looks like (tool is 100% freeware and it’s darn good!)

    Download Send To Toys v2.3 (495kb)

    Related articles

    You might also want to read the following related articles:


    The Mailto Protocol


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