GFI MailArchiver

Posted on January 8, 2009 by Daniel Petri in Exchange Server with 0 Comments

GFI MailArchiver

GFI MailArchiver is a powerful yet easy-to-use email archiving solution that will allow you to archive all internal and external email into a central archive store. The simplicity of the product allows you to then easily manage the email archive stores from the web-based application, and also to allow users to browse and search these archives.

In addition, GFI MailArchiver also aids in fulfilling regulatory email storage requirements (such as the Sarbanes-Oxley Act).

Key features of GFI MailArchiver

Support for Exchange Server and IMAP4 compliant servers – Makes it easy to collect and archive email from Exchange Server and from any mail server that supports Active Directory and IMAP4.

Archive emails from multiple mail servers concurrently – Allowing you to archive email from two or more mail servers at the same time.

Installation on a separate machine from the mail server – Thus not placing additional load on the mail server.

No changes to Exchange email system – GFI MailArchiver uses the journaling feature of Exchange Server, to provide unparalleled scalability and reliability. Instead of working in the same manner as other email archiving solutions that replace the email item with a link to their database, GFI MailArchiver works in parallel and does not affect the way Exchange works.

In order to learn more about the journaling function please read Enable Journaling in Exchange 2000/2003 and Enable Envelope Journaling in Exchange 2000/2003.

Increase Exchange performance – By moving old emails into GFI MailArchiver archive stores, you can keep your Exchange stores compact and your Exchange performance high.

Reduce administration costs – Easy to backup and restore since the archive stores are stored in standard databases such as Microsoft SQL Server, Firebird database file, and compressed email binary source files on disk. There is no need for special Exchange backup tools.

Reduce email storage requirements – GFI MailArchiver archives the entire email source in a compressed format. This data compression results in considerable disk space savings when compared to storing emails in the Exchange stores or in PST files.

End the PST nightmare – When your users store their emails in PST files on their local hard disk drive they often find it difficult to archive and search through the many PST files that might have accumulated with time. GFI MailArchiver eliminates the need for users to archive their email in PST files on local hard disks, allowing them to browse, search and retrieve past emails via the web-based interface, rather than having to dig through a store of PST files on disk to find a particular email.

Import old emails – The GFI MailArchiver Import Service in conjunction with the wizards provided, allow you to archive emails that the mail server processed prior to the installation of GFI MailArchiver. This makes it possible for the users to have all their email conversations available via the web-based interface.

Easy enforcement of company email policies – By archiving your mail in a central store you will be able to easily search through corporate email for particular text and enforce any company email policies you may have in place.

Optionally exclude email archiving from particular users – GFI MailArchiver can be configured not to archive email to and from particular users, including Active Directory users.

Email retention policies – Retention policies can be configured in order to control the removalĀ  of emails from the archive stores based on your required time frame.

Search, labeling and categorization – You can categorize emails based on the content, sender and recipient, and by assigning labels, which allows you to perform better searches. Apart from the email labeling support offered by the categorization policies feature, individual users can create their own custom labels to identify and categorize their personal emails. Search folders can be used to allow users a way to easily organize their emails into dynamic views that list specific emails that meet a certain search term. The search folder will then list any existing archived emails that fit the search query and will automatically include any new emails archived that fit the same criteria.

Restore email through OneClick Restore – Through the OneClick Restore feature, users can restore an email from the archive store to a mailbox.


GFI ( is a leading software developer that provides a single source for network administrators to address their network security, content security and messaging needs. With award-winning technology, an aggressive pricing strategy and a strong focus on small-to-medium sized businesses, GFI is able to satisfy the need for business continuity and productivity encountered by organizations on a global scale. Founded in 1992, GFI has offices in Malta, London, Raleigh, Hong Kong, Adelaide, Hamburg and Cyprus which support more than 200,000 installations worldwide. GFI is a channel-focused company with over 10,000 partners throughout the world. GFI is also a Microsoft Gold Certified Partner.

For more information

Please e-mail [email protected] or contact one of the GFI offices.

Free version available for download