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How to share an Outlook 2003 address book

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  • How to share an Outlook 2003 address book

    Dear All,

    My director wants everyone to view and use a contact list he has created or will create.
    I am using Outlook 2003 and Exchange 2003.

    Any ideas?
    Chan Weng Lou
    Mozambique

  • #2
    Re: How to share an Outlook 2003 address book

    In outlook, right click on the contact list and select Properties
    Go to the permissions tab
    Select Default and change to Reviewer
    Select Anonymous and change to Reviewer

    Other users should be able to go to file -- open -- other users folder and select his contact list.

    Alternatively, make a public folder and put the contacts in there. That makes it visible without file--open etc.

    Hope this helps
    Tom
    Tom Jones
    MCT, MCSE (2000:Security & 2003), MCSA:Security & Messaging, MCDBA, MCDST, MCITP(EA, EMA, SA, EDA, ES, CS), MCTS, MCP, Sec+
    PhD, MSc, FIAP, MIITT
    IT Trainer / Consultant
    Ossian Ltd
    Scotland

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    • #3
      Re: How to share an Outlook 2003 address book

      Thanks Tom,

      So i add users to my address book and publish to public folder?
      Chan Weng Lou
      Mozambique

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      • #4
        Re: How to share an Outlook 2003 address book

        The usual method for this that I deploy is via a public folder.
        Easy to control, setup and set permissions for.

        The only drawback with using a public folder is that I haven't found a way of easily adding it to the list of address books in Outlook automatically. Address books are a user setting, so there is nothing you can do centrally. Each user needs to right click on the folder, choose Properties and then select Outlook Address Book and enable the option.
        Once that setting is made they can then choose addresses from that contact list as well as their own.

        Simon.
        --
        Simon Butler
        Exchange MVP

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