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  • Retention Policies

    I have created three retention policies on Exchange 2010 -

    Inbox - move to archive after 1 year
    Sent Items - move to archive after 1 year
    All other folders - move to archive after 1 year

    I have archive enabled a user, however when I add him to each of the above Retention Policies, it removes him from another. Can a mailbox only have one applied retention policy? If so, how can I ensure that the whole mailbox is purged of items to archive after a year?

  • #2
    Re: Retention Policies

    Straight after posting I saw that you can add multiple tags to a single policy, so ignore the above question.

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    • #3
      Re: Retention Policies

      Does anyone know how I can find out the completion percentage of a Online Archive enabled mailbox in terms of the managed folder assistant moving mail into the archive?

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      • #4
        Re: Retention Policies

        Forced the managed folder assistant to run, I can visibly see entries appearing in the archive via Outlook for that user. After a while, the counts stop rising and it appears as though the MFA has stopped. I rerun the same command, and again mail starts moving into the archive. However, I note that the users archive is approx. 3GB, yet the EDB size is now 14.5GB!! What is the reason for the huge disparity in size - it feels as though each time I run the powershell command to start the MFA, it duplicates the mailbox size?

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        • #5
          Re: Retention Policies

          The EDB size is now 23GB, the single archive mailbox within it is 3GB. Does anyone know any reason for this?

          Additionally, despite running for two days I can still see email in most non-archive folders which are over a year old. The Inbox and Sent items do seem correct, but only a smattering of the other folders have been touched. This feature seems inherently broken, I was hoping to use it to rid of PSTs.
          Last edited by marcus2704; 6th June 2014, 08:57.

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          • #6
            Re: Retention Policies

            For anyone interested, I ran Get-MailboxStatistics <Mailbox> -Archive | fl on the mailbox and can see that the TotalItemDeletedSize folder for this user is 21.5GB in size, there is the reason for why the EDB is so large.

            I used MFCMAPI to access the mailbox and delete these entries, however note that today powershell still displays the same size for that folder.

            As yet I do now know what is causing this folder to massively inflate.

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