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  • Accessing Public Folders from Remote Devices

    Curious what anyone is doing to allow access to public folders on a Droid, iPhone, etc. I see third party stuff out there but am hesitant installing something like that on my Exchange 2010 server. Any suggestions and words of encouragement is appreciated.

    Thanks!

  • #2
    Re: Accessing Public Folders from Remote Devices

    Depends what the content is.
    Most clients are moving towards eliminating public folders completely. If the folder is for email then converting to a shared mailbox is the preferred option.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

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    • #3
      Re: Accessing Public Folders from Remote Devices

      Good point. We use them for calendars.

      Comment


      • #4
        Re: Accessing Public Folders from Remote Devices

        You can easily move those to a shared mailbox as well, or use OWA instead.
        Another option would be a SharePoint site with the web part.

        Simon.
        --
        Simon Butler
        Exchange MVP

        Blog: http://blog.sembee.co.uk/
        More Exchange Content: http://exchange.sembee.info/
        Exchange Resources List: http://exbpa.com/
        In the UK? Hire me: http://www.sembee.co.uk/

        Sembee is a registered trademark, used here with permission.

        Comment


        • #5
          Re: Accessing Public Folders from Remote Devices

          I haven't trialled third party for public folder connectivity as yet, but its something I am very sceptical about. Microsoft is deprecating the use of Public folders and most businesses are trying to move away from it. I personally think installing or offering the option to use third party connectivity tools, opens up the possibility of keeping the folders longer than required and allowing them to grow. I recently did a migration for 2K3 to 365 for a client. 1300 mailboxes and 40K public folders. I Migrated them all to 2010 and got them to reduce them to less than 15k . Tidied up AD to get rid of all old references and created hybrid connectivity with 365 before moving all mailboxes and keeping PF on prem.The fact that they were able to do it proves that they were not needed. Shared mailboxes and pst archiving most of them helped a lot. I say re-education will always help the users understand that PF's are legacy and new options are better. Most public folder databases have become a dumping ground for old items that will never be looked at again.

          Comment


          • #6
            Re: Accessing Public Folders from Remote Devices

            Thanks Simon. Your suggestion was right on. One more question, should I be able to see the shared mailbox in OWA because I don't.

            Comment


            • #7
              Re: Accessing Public Folders from Remote Devices

              You will not see it in the list - but you should be able to open it using the Open Other Mailbox functionality.

              Simon.
              --
              Simon Butler
              Exchange MVP

              Blog: http://blog.sembee.co.uk/
              More Exchange Content: http://exchange.sembee.info/
              Exchange Resources List: http://exbpa.com/
              In the UK? Hire me: http://www.sembee.co.uk/

              Sembee is a registered trademark, used here with permission.

              Comment


              • #8
                Re: Accessing Public Folders from Remote Devices

                Ok.

                And one more question (really...I think). I assigned a security group to the mailbox full permissions but no one in the group could see it, I had to individually add each persons account to it. Is that by design?

                Comment


                • #9
                  Re: Accessing Public Folders from Remote Devices

                  Did each user log out of their workstation and log back in after you added them to the group? If not, their security token wouldn't have had the new group membership.

                  Comment


                  • #10
                    Re: Accessing Public Folders from Remote Devices

                    I believe that was the problem. When you assign a user it automatically appears after a few minutes. With a group is looks like you need to log for the change to take effect.

                    Thanks again everyone for all your help.

                    Comment


                    • #11
                      Re: Accessing Public Folders from Remote Devices

                      Well I jumped the gun...after assigning a group to the shared mailbox the users in that group still don't see it in Outlook after logging off and back on. The user has to be given permission to the mailbox. Any other ideas?

                      Comment


                      • #12
                        Re: Accessing Public Folders from Remote Devices

                        A group doesn't auto map anything - therefore if you add a group to the permissions then the members of the group have to connect manually.

                        Simon.
                        --
                        Simon Butler
                        Exchange MVP

                        Blog: http://blog.sembee.co.uk/
                        More Exchange Content: http://exchange.sembee.info/
                        Exchange Resources List: http://exbpa.com/
                        In the UK? Hire me: http://www.sembee.co.uk/

                        Sembee is a registered trademark, used here with permission.

                        Comment


                        • #13
                          Re: Accessing Public Folders from Remote Devices

                          Gotcha. Makes total sense. Thanks again for all your help!

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