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  • Adding a Default Template to Outgoing Emails

    Hi all,

    Staff are regularly sent an email by our Marketing team asking for the logo at the bottom of the users email to be changed to the latest image detailing whatever the latest offers/promotions are. This is changed by altering it in the Email Signature section.

    However some users do not do this and many have out of date promotions which can cause confusion.

    Is there a way using Exchange or a third party piece of software where we can add a footer to the bottom of every email when it is sent externally through Exchange? This can be in addition to the email signature set up by the user.

    We have Exchange 2010 and Outlook 2007 clients.

    Cheers

    Jim

  • #2
    Re: Adding a Default Template to Outgoing Emails

    Loads of tools that can do this. Did you even search before posting?

    Whether it is a good idea though is a different matter altogether. Marketing should keep their hands off email in my opinion. If you attach a 15k image file to the bottom of every email, then it goes out on every message. Email the same person every day and their mailbox has 4mb of unnecessary bloat. That is just a single email message.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

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    • #3
      Re: Adding a Default Template to Outgoing Emails

      Appreciate the 'helpful' reply

      I just asked whether there was anything in Exchange or what was the best third party software which to be fair you have answered neither.

      I understand the image file size but it isn't always IT's choice.
      Last edited by jim72; 19th April 2012, 08:53. Reason: add more info

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      • #4
        Re: Adding a Default Template to Outgoing Emails


        Is Google broken today?
        A 30 second search would have answered your question.
        It is a very common question which is easily answered.

        Simon.
        --
        Simon Butler
        Exchange MVP

        Blog: http://blog.sembee.co.uk/
        More Exchange Content: http://exchange.sembee.info/
        Exchange Resources List: http://exbpa.com/
        In the UK? Hire me: http://www.sembee.co.uk/

        Sembee is a registered trademark, used here with permission.

        Comment


        • #5
          Re: Adding a Default Template to Outgoing Emails

          Exchange 2010 can automatically amend signatures using transport rules. whether or not you can use it to put an image, I havne't checked.

          alternate options include.. uhm.. crap! I'm stumped for the name.. just a sec
          Exclaimer. That's it.
          Please do show your appreciation to those who assist you by leaving Rep Point https://www.petri.com/forums/core/im.../icon_beer.gif

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          • #6
            Re: Adding a Default Template to Outgoing Emails

            You can use HTML so AFAIK an IMG tag will work

            Lots of others -- PolicyPatrol for example
            Tom Jones
            MCT, MCSE (2000:Security & 2003), MCSA:Security & Messaging, MCDBA, MCDST, MCITP(EA, EMA, SA, EDA, ES, CS), MCTS, MCP, Sec+
            PhD, MSc, FIAP, MIITT
            IT Trainer / Consultant
            Ossian Ltd
            Scotland

            ** Remember to give credit where credit is due and leave reputation points where appropriate **

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            • #7
              Re: Adding a Default Template to Outgoing Emails

              Anyone have any experiences with 3rd-party software?

              I really don't want to use a Transport Rule, I wanted something with a little intelligence so it won't appear on every single email.

              Some look good (even Microsoft Certified), others seem to have been made by a 17-year-old working out of his mom's basement.

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              • #8
                Re: Adding a Default Template to Outgoing Emails

                Tranport rule in Exchange 2010 would have been the best option as now it allows HTML code and AD information,Third party s/w like DisclaimIT 4.X has been neat enough
                Fazal Zaidi
                MCITP-Windows 2008,Exchange 2010,MCTS-Exchange 2007,2010,Lync 2010,MCSE-2000,2003,MCSA-2003,2008,2012,MCP,MCSE -Messaging 2013,ITIL

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                • #9
                  Re: Adding a Default Template to Outgoing Emails

                  Disagree.
                  The transport rule option is very basic, and isn't something I have actually deployed. My answer is the same as those already given above, I don't look past Exclaimer.

                  Simon.
                  --
                  Simon Butler
                  Exchange MVP

                  Blog: http://blog.sembee.co.uk/
                  More Exchange Content: http://exchange.sembee.info/
                  Exchange Resources List: http://exbpa.com/
                  In the UK? Hire me: http://www.sembee.co.uk/

                  Sembee is a registered trademark, used here with permission.

                  Comment

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