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  • meeting requests for CEO

    Our CEO has an assistant that manages his schedule, so he does not need to receive meeting invites from others. Seeing how someone else manages his Calendar what is the best way to manage meting invites that are sent directly to him. Right now I have a rule in his Outlook to respond to meeting invites with a message saying to contact his assistant. Is this the most efficient way to do this?

  • #2
    Re: meeting requests for CEO

    So ended up disabling autoprocessing, create a rule to automatically delete meeting requests. This works for blocking people from send meeting invetations from our CEO, but when the original sender cancels the meeting request and sends a notification our CEO he then sees the cancellation on his canedar, anyway to stop this?

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    • #3
      Re: meeting requests for CEO

      Are you using delegates? If not, that is what you should be doing.

      Simon.
      --
      Simon Butler
      Exchange MVP

      Blog: http://blog.sembee.co.uk/
      More Exchange Content: http://exchange.sembee.info/
      Exchange Resources List: http://exbpa.com/
      In the UK? Hire me: http://www.sembee.co.uk/

      Sembee is a registered trademark, used here with permission.

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      • #4
        Re: meeting requests for CEO

        Originally posted by Sembee View Post
        Are you using delegates? If not, that is what you should be doing.

        Simon.
        I am but, he does not want anything appearing in his calendar as tentative. Also when using a delegate doesn't that just forward the meeting invite to the person of your choice ?

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        • #5
          Re: meeting requests for CEO

          Delegates is as close as you can get. There is no other solution that will achieve what you want to achieve.

          You are seeking a technical solution for a behavioural problem. Simply make it is a company policy that you do not invite that user to a meeting and fire the first person who breaks the rule. No one will do it again.

          Simon.
          --
          Simon Butler
          Exchange MVP

          Blog: http://blog.sembee.co.uk/
          More Exchange Content: http://exchange.sembee.info/
          Exchange Resources List: http://exbpa.com/
          In the UK? Hire me: http://www.sembee.co.uk/

          Sembee is a registered trademark, used here with permission.

          Comment


          • #6
            Re: meeting requests for CEO

            Thanks for your input Sembee....

            What I ended up doing is creating a transport rule to silently drop any message send to this user with Canceled: in the subject line. So he would not see the canceled meeting invite as free time in his cal.

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