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global email signatures

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  • global email signatures


    we have had a request to assign a global signiture to all users. They would like us to insert the logo, title, phone, etc etc into an email when ever someone creates a new mail. Is there a way to do this?

    I have found a way of adding the logo to all users new emails by adding files to the %userprofile%\application data\microsoft\signatures and using the outlook.adm policy template.

    The problem here is that i assume it would have to be a generic signiture where users will need to fill some information i.e name, phone etc. Is there a better way to do this?

    Also, I do not mean disclaimer. we have one of these that is appended to all outgoing emails.


  • #2
    Re: global email signitures

    Since you are using Exchange 2003, the best way is to use a 3rd party tool such as PolicyPatrol or GFI Exclaimer (other tools also exist). These will read from AD and put in the information after the user has clicked "send"

    The problem with setting up signatures in Outlook is the user can over-ride them
    Tom Jones
    MCT, MCSE (2000:Security & 2003), MCSA:Security & Messaging, MCDBA, MCDST, MCITP(EA, EMA, SA, EDA, ES, CS), MCTS, MCP, Sec+
    IT Trainer / Consultant
    Ossian Ltd

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    • #3
      Re: global email signatures

      Exclaimer is the usual tool of choice for this task as it gives you lots of options for signature management.

      I believe that the free version of GFI Mail Essentials will also do this.

      It needs to be server side, anything else is just a pain to manage.

      Exchange 2007/2010 can do this using built in techniques.

      Simon Butler
      Exchange MVP

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