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Bulk E-Mail in Exchange 2003

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  • Bulk E-Mail in Exchange 2003

    Morning all!

    As a secondary school, we send out newsletters to parents on a regular basis. This can consist of 1-3 messages per week to 100-900 e-mail addresses.

    The system had to be setup fairly sharpish, and not knowing Exchange that well, I created a user/mailbox specific to the job and added parent e-mails into separate distribution lists for each year group. Occasionally a distribution list would get too big, so I'd create two distribution lists for each year group ...

    This worked fine when we had smaller numbers (250-350 addresses), but now we have 900+ we are finding that some e-mails are not being received. Many still go through, but 20% do not! It is possible that some might bounce due to a full mailbox or end up lost in a 'junk/spam' folder, but some should have reached their destination (double checked correct address and user has checked all spam/junk folders) ...

    Any ideas as to why this might be? Is Exchange not up to the job of bulk e-mailing? Any cheap alternatives?

    Cheers!

  • #2
    Re: Bulk E-Mail in Exchange 2003

    If in the UK have a look at Schoolcomms (Not sure if available for other countries)
    Caesar's cipher - 3

    ZKHQ BRX HYHQWXDOOB GHFLSKHU WKLV BRX ZLOO UHDOLVH LW ZDV D ZDVWH RI WLPH!

    SFX JNRS FC U6 MNGR

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    • #3
      Re: Bulk E-Mail in Exchange 2003

      Originally posted by Anonners View Post
      Morning all!

      As a secondary school, we send out newsletters to parents on a regular basis. This can consist of 1-3 messages per week to 100-900 e-mail addresses.

      The system had to be setup fairly sharpish, and not knowing Exchange that well, I created a user/mailbox specific to the job and added parent e-mails into separate distribution lists for each year group. Occasionally a distribution list would get too big, so I'd create two distribution lists for each year group ...

      This worked fine when we had smaller numbers (250-350 addresses), but now we have 900+ we are finding that some e-mails are not being received. Many still go through, but 20% do not! It is possible that some might bounce due to a full mailbox or end up lost in a 'junk/spam' folder, but some should have reached their destination (double checked correct address and user has checked all spam/junk folders) ...

      Any ideas as to why this might be? Is Exchange not up to the job of bulk e-mailing? Any cheap alternatives?

      Cheers!
      Be very careful with that practice as bulk mailing will normally get you blacklisted. Most spam filters are designed to filter emails sent with a large number of recipients. If you need to send a mail shot there are plenty of cheap 3rd party services that can do this for you.

      http://www.emailshot.co.uk/

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      • #4
        Re: Bulk E-Mail in Exchange 2003

        Originally posted by Anonners View Post
        Any ideas as to why this might be? Is Exchange not up to the job of bulk e-mailing?
        That is indeed the case. Exchange is a very poor bulk emailing system.
        There are many many alternatives, both services like ConstantContact and software applications.
        If you decide to host it yourself, get another connection and either domain or subdomain to run it from, so that the application can cope with the bounces and unsubscribe requests on its own without involving Exchange.

        Personally I would go with a service myself. Leave it someone else to worry about.

        Simon.
        --
        Simon Butler
        Exchange MVP

        Blog: http://blog.sembee.co.uk/
        More Exchange Content: http://exchange.sembee.info/
        Exchange Resources List: http://exbpa.com/
        In the UK? Hire me: http://www.sembee.co.uk/

        Sembee is a registered trademark, used here with permission.

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