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  • Archiving Going forward

    Hello,

    I've been tasked with collecting all email for 200 people (out of a total of 1000+)going forward for the next 2 years. I plan to do this by:

    1. Increasing the "Keep deleted items for (days):" to 800

    2. Automatically run exmerge for theses people every day with the recover deleted items option on. This is just in case they delete from their recover deleted items folder.

    There has got to be a better way using Microsoft Exchange tools. Unfortunately we do not have a budget for Enterprise Vault or other archiving tools.

    Thanks

  • #2
    Re: Archiving Going forward

    The above solution is not going to provide you with any kind of legal leg to stand on.
    Taking content out of the mailbox is a poor method because it means the user can still delete the message before the archiving solution is able to collect it.
    Increasing deleted item retention will not help - a savvy user who wants to remove all trace of the message can easy remove something from DIR.

    You need to use journaling, which is set at the store level and then invest in something to manage it. That isn't Enterprise Vault type archiving, but something like GFI Mail Archiver, which can manage the journaling mailbox for you.

    Of course presuming the instruction has been made on legal grounds.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

    Comment


    • #3
      Re: Archiving Going forward

      I use the following method to archive everything:
      Journallinh.. as suggested by sembee. WE have a 'service' account configured, and we use this to copy everything to.
      From there, this account is included in the regular nightly backup, and we ALSO run mailbox archiving once a month and archive all the emails older than 30 days. Every 3 months, I burn those PST archive files to a DVD and hand them to the partners.

      if you wanted to do it for only 200, instead of all users you'd need a special mailstore, as you cannot enable journalling for just a few users.. it's an entire datastore option
      Please do show your appreciation to those who assist you by leaving Rep Point https://www.petri.com/forums/core/im.../icon_beer.gif

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      • #4
        Re: Archiving Going forward

        Were in the process of moving to mimecast:

        http://www.mimecast.com/eu/

        Michael
        Michael Armstrong
        www.m80arm.co.uk
        MCITP: EA, MCTS, MCSE 2003, MCSA 2003: Messaging, CCA, VCP 3.5, 4, 5, VCAP5-DCD, VCAP5-DCA, ITIL, MCP, PGP Certified Technician

        ** Remember to give credit where credit is due and leave reputation points sigpic where appropriate **

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        • #5
          Re: Archiving Going forward

          Originally posted by Nazaroid View Post
          Hello,

          I've been tasked with collecting all email for 200 people (out of a total of 1000+)going forward for the next 2 years. I plan to do this by:

          1. Increasing the "Keep deleted items for (days):" to 800

          2. Automatically run exmerge for theses people every day with the recover deleted items option on. This is just in case they delete from their recover deleted items folder.

          There has got to be a better way using Microsoft Exchange tools. Unfortunately we do not have a budget for Enterprise Vault or other archiving tools.

          Thanks
          I take it your using Exchange enterprise edition? Journaling depending on the size of your enviroment will consume alot of disc space.

          Comment


          • #6
            Re: Archiving Going forward

            Hi Guys,

            Journaling sounds like the solution with periodic archiving to avoid running out of space. I have a database that is almost empty, I could move all 200 to that database and enable journaling for only that database.

            Given the nature of Journaling, would it pick up notes, tasks, contacts or appointments that the user creates him/her self?

            I'm also considering a mimecast type solution. Google Archiving.

            Thanks

            Comment


            • #7
              Re: Archiving Going forward

              Journaling is only for mail items, as it takes a copy of the message as it passes through the MTA. Notes, Contacts etc do not go through the MTA so will not be journaled.
              Capturing those items is practically impossible because a user can remove all trace of them instantly.

              Simon.
              --
              Simon Butler
              Exchange MVP

              Blog: http://blog.sembee.co.uk/
              More Exchange Content: http://exchange.sembee.info/
              Exchange Resources List: http://exbpa.com/
              In the UK? Hire me: http://www.sembee.co.uk/

              Sembee is a registered trademark, used here with permission.

              Comment

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