Announcement

Collapse
No announcement yet.

Public Folder Mail Sending

Collapse
X
  • Filter
  • Time
  • Show
Clear All
new posts

  • Public Folder Mail Sending

    Hi,

    I've not thought about this for a long time so can anyone let me know if it is possible for a pubic folder rule to "send as" the sender of a message that is dropped into it?
    Does that make sense?
    I have a few PFs setup for group emails that when a user sends an email to a specific group it drops it into a pending auth folder. If the email is acceptable the pf admins drop it into the authorised folder and it gets sent from the authorised folder (forwarded basically) but I want it to appear to come from the original user.
    For some reason I can't get my head around it in the 30 mins free a day I get!
    Would appreciate any ideas.
    cheers
    Andy

    Please read this before you post:


    Quis custodiet ipsos custodes?

  • #2
    Re: Public Folder Mail Sending

    No.
    You can do moderated folders, but that is to moderator the posts to the folder itself, not the forward. You can't use the forward and moderation at the same time.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

    Comment


    • #3
      Re: Public Folder Mail Sending

      Ah, I see.
      Thanks.
      cheers
      Andy

      Please read this before you post:


      Quis custodiet ipsos custodes?

      Comment


      • #4
        Re: Public Folder Mail Sending

        I can, using my account, drop a mail into the folder and have it sent from the user that originally dropped it into the pending PF.
        Does anyone know what rights I would need to assign to achieve this? Does that make sense?
        cheers
        Andy

        Please read this before you post:


        Quis custodiet ipsos custodes?

        Comment


        • #5
          Re: Public Folder Mail Sending

          Sorry for the lack of info on this.
          It seems that if the Forward is ticked in the rules plus the leave message intact then it sends as if it was from that original user.
          I'm not sure on the rights needed though. I'm guessing Send As (any user) for the person that drops it into the folder?
          cheers
          Andy

          Please read this before you post:


          Quis custodiet ipsos custodes?

          Comment


          • #6
            Re: Public Folder Mail Sending

            I was wrong above, and I wrote an article on it as well!
            You can have moderate and forward on at the same time, but you have to do the moderate rule first, then the forward, then adjust the rule order so that moderator fires first.

            Somewhat embarrassing, considering I wrote an article on the process a while ago.
            http://exchange.sembee.info/2003/gro...-moderated.asp

            However what I haven't been able to replicate is the from line, granted I haven't tried too hard as I have been on site all day and I am at Microsoft tomorrow so may not get a chance to look at this again until the weekend.

            Simon.
            Last edited by Sembee; 15th July 2011, 12:35. Reason: URL Correction
            --
            Simon Butler
            Exchange MVP

            Blog: http://blog.sembee.co.uk/
            More Exchange Content: http://exchange.sembee.info/
            Exchange Resources List: http://exbpa.com/
            In the UK? Hire me: http://www.sembee.co.uk/

            Sembee is a registered trademark, used here with permission.

            Comment


            • #7
              Re: Public Folder Mail Sending

              Thanks very much for the link. I appreciate the effort.
              Will keep looking into it myself too.
              cheers
              Andy

              Please read this before you post:


              Quis custodiet ipsos custodes?

              Comment


              • #8
                Re: Public Folder Mail Sending

                It seems Send As rights are the requirement. Aside from the security side of things, if you have a user with send as rights to everyone then mails dropped into a PF can, using folder assistant, be sent out looking like the original sender.

                Thanks for your help on this Sembee, much appreciated.
                cheers
                Andy

                Please read this before you post:


                Quis custodiet ipsos custodes?

                Comment


                • #9
                  Re: Public Folder Mail Sending

                  Probably because it is late at night, I just tried to replicate this.
                  What did you grant Send As rights to? The public folder on the user account?

                  So the public folder is listed under the user and has the Send As permission?
                  Or have you used a third object (A user account) in between to hold the Send As permission?

                  And I am right in thinking that you are using two public folders? One for the pending and one for distribution?

                  Simon.
                  --
                  Simon Butler
                  Exchange MVP

                  Blog: http://blog.sembee.co.uk/
                  More Exchange Content: http://exchange.sembee.info/
                  Exchange Resources List: http://exbpa.com/
                  In the UK? Hire me: http://www.sembee.co.uk/

                  Sembee is a registered trademark, used here with permission.

                  Comment


                  • #10
                    Re: Public Folder Mail Sending

                    I will try and get it all down, sorry if I miss something important and I realise most of this you would be expecting.

                    There are 3 public folders setup, 1 with 2 within it.

                    Group Email
                    -Approved
                    -Awaiting Approval

                    Group Email (interim email address that looks valid to users) is moderated, it forwards all emails to the awaiting approval folder and replies back with a response. Default appears to be owner on this (although I suspect this is a little over the top).

                    Awaiting approval has a rule setup to forward all mails (as standard) to the support team who decide if the email is relevant or not. Default is also owner on this.

                    Approved has a rule setup to forward all mails, leaving the message intact to the "real" group email (hidden from users).

                    Normally the emails end up in the awaiting and an admin moves them to the approved folder and they get sent out. The accounts generally used are domain admin and historically the default send/receive block has been removed. The sent mails then appear to come from the original user (using the send as right of the admin.

                    When a user who isn't a domain admin tries this they just have the email appearing as if it was sent from the awaiting approval email address.

                    We have another site that wants the same rights however they can't be domain admins. By granting send as rights to a group of users (security thoughts aside) on their own users OU they can do the same.

                    Obviously the flaw in this is if a user from outside of their OU sends to the DL as they will not have the send as rights for them.
                    cheers
                    Andy

                    Please read this before you post:


                    Quis custodiet ipsos custodes?

                    Comment


                    • #11
                      Re: Public Folder Mail Sending

                      I would certainly look at reducing the permissions. You have only got away with it so far because users haven't found it.

                      The folder where the emails initially arrive need Contributor permissions granted to all users (use your all staff equivalent) which will allow the email to be delivered. If you want external people to send to it as well, then grant contributor to anonymous as well.

                      Just to clarify - the "Send As" permission has been granted to Administrator (as an example account) on all other users, so that the email can appear to come from the original user? Then Outlook connected to the Administrator account is then used to move the message in to the approved folder.
                      Just a little bit of a security hole there, but never mind. That would probably be why I couldn't replicate it.

                      Simon.
                      --
                      Simon Butler
                      Exchange MVP

                      Blog: http://blog.sembee.co.uk/
                      More Exchange Content: http://exchange.sembee.info/
                      Exchange Resources List: http://exbpa.com/
                      In the UK? Hire me: http://www.sembee.co.uk/

                      Sembee is a registered trademark, used here with permission.

                      Comment


                      • #12
                        Re: Public Folder Mail Sending

                        I will try another test to confirm the contributor bit (not that I don't believe you, just so I can prove it before I change things).

                        I completely agree on the security hole bit, the right went through the CAB and they accepted, for this site, that x,y and z users were ok for this! Not my choice.
                        I wonder if it is possible to only assign it to a specific account and then copying in the mail another way using that one account (without having to log out of outlook, back in as that user etc).

                        thanks for your help again.
                        cheers
                        Andy

                        Please read this before you post:


                        Quis custodiet ipsos custodes?

                        Comment

                        Working...
                        X