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No limits on users mailbox sizes so stores are out of control!!

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  • No limits on users mailbox sizes so stores are out of control!!

    Hi,

    We have a policy not to limit users mailbox size so the store sizes are huge (some are 200GB!). I'm trying to split stores etc to reduce the sizes but I can't create enough stores in storage groups (limited to 5) to do it properly.

    Can anyone advise what I can do?

    Exchange 2003 Enterprise

    Thanks, Ben

  • #2
    Re: No limits on users mailbox sizes so stores are out of control!!

    A 200gb store is not exactly large.
    I have managed larger.
    Don't forget that you can max out the Storage Groups and the Stores, so you can potentially have 16 mailbox stores. With the recommended limit of 50gb that would give you a total capacity of 800gb. The only issue comes with backups and the storage capacity and performance.

    As to what you can do, based on the information that you have supplied the only thing I can suggest is hire a consultant.

    You haven't provided any information about your business type, whether you have a need to retain the data, whether you are operating on SLAs, whether there is storage, whether there is bad culture in the company which means files are sent between each other rather than using file shares. 200gb with 30 users would be a problem, with 200 users not so. The solution I would recommend for an architects is different to a health services provider.

    There are so many questions that have to be asked, and many of the questions are not technical, but they are business questions - which you cannot make the decisions on. It could be down to poor management, poor IT practises, poor business practises.

    The only thing that I could suggest to you is to look in to archiving solutions (export to PST files is NOT an archiving solution, no matter what anyone says) and prepare a budget for it.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

    Comment


    • #3
      Re: No limits on users mailbox sizes so stores are out of control!!

      thanks for the ultra-fast reply!

      To give a little more info, all our stores are divided into surnames and we have three messaging servers for our HQ site.
      Therefore the setup is:

      Server 1 -

      Storage Group 1A-BStorage Group 2C-DStorage Group 3E-FStorage Group 4G

      Server 2 -

      Storage Group 1H-IStorage Group 2J-KStorage Group 3L-MStorage Group 4N-P

      Server 3 -

      Storage Group 1Q-SStorage Group 2T-VStorage Group 3W-ZRecovery Storage Group

      Each letter is a store, so each group has two stores.
      Take Server 2 Storage Group 2 (C-D) as an example.
      Store C = 200GB (530 users)
      Store D = 80GB (250 users)

      Therefore I'm planning (to try and get store C closer to the recommended 50GB for Disaster Recovery purposes) to create 2 new stores CA-CM & CN-CZ, move the corresponding mailboxes out of C and into the new stores and delete C. The new stores will be 100GBs each which means that I'll need to do the process all over again but I won't be able to as I'll run out of available stores.

      Do you see my predicament?!

      Thanks again

      Comment


      • #4
        Re: No limits on users mailbox sizes so stores are out of control!!

        I can see the issues, but that doesn't really answer the questions.
        Many of the questions are business related, not technical. Whether you need to store the email for example.
        At some point you may have to simply get another server or increase the amount of storage capacity you have. Storage is cheap, it just comes down to SLAs on data recovery.

        Simon.
        --
        Simon Butler
        Exchange MVP

        Blog: http://blog.sembee.co.uk/
        More Exchange Content: http://exchange.sembee.info/
        Exchange Resources List: http://exbpa.com/
        In the UK? Hire me: http://www.sembee.co.uk/

        Sembee is a registered trademark, used here with permission.

        Comment

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