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  • Completely hide Calendar

    I have a user that wishes to have his calendar completely hidden from view to everyone in the organization. The main issues is when people create appointments to send him and then click on the scheduling tab they can see when he is available. Is there anyway to not allow people to see when his is available? We are running Exchange 2k3 and Outlook 2k3.

    Thanks

  • #2
    Re: Completely hide Calendar

    In outlook, if you right click on the calandar and select properties, then go to the permissions tab. Do Anonymous or default have read permissions? Set them to None if they do.
    Jake G

    Former Microsoft MVP - IIS ('02-'06)

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    • #3
      Re: Completely hide Calendar

      The permissions setting above will have no effect on the ability for other users to see free/busy information, all it does is stop other users from seeing the content of the calendar. When people are arranging meetings they are not seeing the user's actual calendar but information that Outlook has published to the server.

      You can change the free/busy publish settings to 0 in Outlook, however that is not always 100% reliable. The only sure fire way to stop free/busy information from being published is to remove all items.

      Simon.
      --
      Simon Butler
      Exchange MVP

      Blog: http://blog.sembee.co.uk/
      More Exchange Content: http://exchange.sembee.info/
      Exchange Resources List: http://exbpa.com/
      In the UK? Hire me: http://www.sembee.co.uk/

      Sembee is a registered trademark, used here with permission.

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      • #4
        Re: Completely hide Calendar

        Sembee, when you say remove all items, do you mean completely empty the calendar set the free/busy setting to 0 and then begin using the calendar again?

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        • #5
          Re: Completely hide Calendar

          The only 100 way to ensure that no free/busy information is published in the calendar is to remove all the items and leave them out. The user can put them in to a second folder if they wish, but they will not get any alerts etc.

          Always suspicious of this type of request - what has the user to hide.

          Simon.
          --
          Simon Butler
          Exchange MVP

          Blog: http://blog.sembee.co.uk/
          More Exchange Content: http://exchange.sembee.info/
          Exchange Resources List: http://exbpa.com/
          In the UK? Hire me: http://www.sembee.co.uk/

          Sembee is a registered trademark, used here with permission.

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          • #6
            Re: Completely hide Calendar

            our COO, doesn't want people swamping him with appointments during all of his free time.

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            • #7
              Re: Completely hide Calendar

              Solution that seems to be working so far...

              -Set Free/Busy Publish to 0
              -Exit Outlook
              -Start > Run > outlook.exe /cleanfreebusy

              So far when another user tries to schedule something they see my free/busy time is completely crossed out all the way across the board.

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              • #8
                Re: Completely hide Calendar

                He needs to learn how to say "No". FYI, you should make that "outlook.exe /cleanfreebusy" into a shortcut so they don't have to go to Start -> Run
                ** Remember to give credit where credit is due and leave reputation points where appropriate **

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                • #9
                  Re: Completely hide Calendar

                  you only need to run /cleanfreebusy once after you set the free/busy publish to 0

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                  • #10
                    Re: Completely hide Calendar

                    One time thing? Gotcha.
                    ** Remember to give credit where credit is due and leave reputation points where appropriate **

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