Announcement

Collapse
No announcement yet.

setting a message retention policy on 2003

Collapse
X
  • Filter
  • Time
  • Show
Clear All
new posts

  • setting a message retention policy on 2003

    I set a recipient message policy in Exchange 2003 to limit emails in the Inbox to 120 days and Deleted Items to 30 days. My question is if a message is a 119 days old and a user opens it, the message's time to deletion is reset to another 120 days.

    How can I guarantee that the message is deleted, regardless of the users modification?

  • #2
    Re: setting a message retention policy on 2003

    It counts the days since the time mail lands into the mail-box. It has nothing to do with the time when we access it.

    So if you access the mail on 119th day it will not have any effect and mail will be deleted on very next day as you have the policy to retain Inbox items for 120 days.

    Regards,
    Kapil Sharma
    ~~~~~~~~~~~~~
    Life is too short, Enjoy It.

    Comment


    • #3
      Re: setting a message retention policy on 2003

      That is what I needed to hear.

      Thanks.

      Comment


      • #4
        Re: setting a message retention policy on 2003

        I have to disagree.
        If the item is modified then the date is reset.
        This KB article explains how the delete date is found.
        http://support.microsoft.com/default.aspx?kbid=302804

        You will note that it is AND between all three parameters.

        Simon.
        --
        Simon Butler
        Exchange MVP

        Blog: http://blog.sembee.co.uk/
        More Exchange Content: http://exchange.sembee.info/
        Exchange Resources List: http://exbpa.com/
        In the UK? Hire me: http://www.sembee.co.uk/

        Sembee is a registered trademark, used here with permission.

        Comment


        • #5
          Re: setting a message retention policy on 2003

          Hi,

          I agree that it's an AND operator but just have a look at the 3rd attribute. It's the "last modification time" not the "last access time."

          PR_MESSAGE_DELIVERY_TIME
          PR_CLIENT_SUBMIT_TIME
          PR_LAST_MODIFICATION_TIME

          So where it says that it will look the attribute when the message was last accessed..............

          Regards,
          Kapil Sharma
          ~~~~~~~~~~~~~
          Life is too short, Enjoy It.

          Comment


          • #6
            Re: setting a message retention policy on 2003

            I have set this recipient policy and run the clean up process. The server reports the 527 MB of mail were deleted, but when I open any users mailbox I can find message over 360 days old. This is despite my policy.

            Is there any third party software that can force these to be deleted?

            Comment

            Working...
            X