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How can I prevent users from exporting messages

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  • How can I prevent users from exporting messages

    I'd like to lock down my exchange server and user's outlook clients so that they cannot export their messages, contacts, etc....
    We may lose an employee and would like to know how to prevent them from taking some vital information from their mailbox before their termination.
    Any help or advice would be greatly appreciated.

    Thanks in advance

  • #2
    Re: How can I prevent users from exporting messages

    The only way to stop them from exporting their information is to take away their computer.

    If they can read it, they can export it.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

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    • #3
      Re: How can I prevent users from exporting messages

      You've got to be kidding! What do big corporations do that need to protect sensitive data in their messaging systems.
      There has to be a GPO to grey out the export feature in outlook.

      Comment


      • #4
        Re: How can I prevent users from exporting messages

        Why do you think that he's joking? If someone can read something they can copy it, unless that information is protected by some sort of mechanism such as RMS.

        One thing you can do is to disable the creation of PST files on a specific computer, either locally or by GPO (you need to create a new ADM template for that).

        HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\11.0\ Outlook
        DisablePST (DWORD) = 1

        However, the user will still be able to export the items to a different file format.
        Last edited by danielp; 23rd July 2007, 22:56.
        Cheers,

        Daniel Petri
        Microsoft Most Valuable Professional - Active Directory Directory Services
        MCSA/E, MCTS, MCITP, MCT

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        • #5
          Re: How can I prevent users from exporting messages

          Even RMS cannot stop me from copying the data by hand in to a word document or email and emailing it to myself. There is a lot of data theft going on and the only way to protect it is trust. If you don't trust the users, fire them. That is what Banks and other companies do with people who are handling sensitive data.

          Simon.
          --
          Simon Butler
          Exchange MVP

          Blog: http://blog.sembee.co.uk/
          More Exchange Content: http://exchange.sembee.info/
          Exchange Resources List: http://exbpa.com/
          In the UK? Hire me: http://www.sembee.co.uk/

          Sembee is a registered trademark, used here with permission.

          Comment

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