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Exchange 2003/Outlook 2003 Security Issue

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  • Exchange 2003/Outlook 2003 Security Issue

    Exchange Server 2003-SP2, WIN2K3-ENT,SP1, Outlook 2003.

    Usually emails received by the users in the organization should not be able to modify by any user as a security point of view but for some reason I can modify emails received by few users. This issue looks very critical to me and need resolution for that. Please Advice.

  • #2
    Re: Exchange 2003/Outlook 2003 Security Issue

    I think you will find that you should be able to modify all messages that you receive. If you need to store a copy of the original message for regulatory or legal reasons then you should look at journaling applications like GFI Mail Archiver which will keep a copy of the email message out of the mailbox. Email messages stored in the user's mailbox can be changed so have no legal weight.

    Simon.
    --
    Simon Butler
    Exchange MVP

    Blog: http://blog.sembee.co.uk/
    More Exchange Content: http://exchange.sembee.info/
    Exchange Resources List: http://exbpa.com/
    In the UK? Hire me: http://www.sembee.co.uk/

    Sembee is a registered trademark, used here with permission.

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    • #3
      Re: Exchange 2003/Outlook 2003 Security Issue

      Actually I am talking about Message Body. When I receive an email I should not be able to modify that email without replying or forwarding that email but in my case I am able to modify email just upon receipt of that email.

      Another thing I marked here is I can only modify Message Type (Rich Text Format) and not the HTML. Please Advice

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      • #4
        Re: Exchange 2003/Outlook 2003 Security Issue

        Once the email is in Outlook you can do anything you like with it.
        Simply choose Edit Message option and change what you like.
        Email messages in the client cannot be trusted from a legal basis.

        Certain message formats are modified in different ways, including changing the message format to another before you can modify it. However all messages in Outlook can be modified and there is nothing that you can do to stop that.

        Simon.
        --
        Simon Butler
        Exchange MVP

        Blog: http://blog.sembee.co.uk/
        More Exchange Content: http://exchange.sembee.info/
        Exchange Resources List: http://exbpa.com/
        In the UK? Hire me: http://www.sembee.co.uk/

        Sembee is a registered trademark, used here with permission.

        Comment


        • #5
          Re: Exchange 2003/Outlook 2003 Security Issue

          But if you think as of security point of view then any body can modify emails received from CIO/CEO/GMs/Deputy Director and can be misuse. Isn't there any solution for this issue?

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          • #6
            Re: Exchange 2003/Outlook 2003 Security Issue

            If you concerns of that nature then you store a copy of the email using one of the journaling applications. In the event of a dispute you produce the copy of the email that was stored as it passed through the server.

            From a pure legal point of view you will probably be told that any content in the mailbox cannot be trusted. Although I am not a lawyer, I don't play one on TV or on forums.

            Simon.
            --
            Simon Butler
            Exchange MVP

            Blog: http://blog.sembee.co.uk/
            More Exchange Content: http://exchange.sembee.info/
            Exchange Resources List: http://exbpa.com/
            In the UK? Hire me: http://www.sembee.co.uk/

            Sembee is a registered trademark, used here with permission.

            Comment

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