Office 365 Sensitivity Labels can now be applied to "containers" - Teams, Office 365 Groups, and SharePoint sites. Sensitivity labels replace the old text-only classifications that have been available since 2016. The labels don't affect the contents of the containers, but they can control some container settings, like whether a team allows guest access or if it's open to any tenant user to join. It's yet another development in the label and protection story for Office 365.
A growth in demand for Office 365 services caused some issues for users of Teams, SharePoint Online and OneDrive for Business. The growth in Teams demand is understandable in light of the upswing in home working and online education caused by the COVID-19 virus. We'll all have to be a little patient as Microsoft makes adjustments to keep services running.
Because of the Coronavirus, this edition of Short Takes looks at a lot of virus-related collateral damage, including Microsoft Build 2020, Apple’s retail stores, Microsoft Teams, Microsoft’s ability to manufacture hardware, and even the DOD JEDI contract. OK, that one isn’t related to the Coronavirus.
The revelations that Exchange Server has had a vulnerability in the Exchange Control Panel since Exchange 2010 shocked some. Microsoft has patched CVE-2020-0688, but the problem gives on-premises administrators something to think about as they look to the long-term future of their email service. Staying on-premises is an option, but going to the cloud might be more secure.
SharePoint Online is embracing Office 365 Sensitivity Labels to allow protected documents to be processed by indexing and available to content searches. The Office Online apps (Word, Excel, and PowerPoint) also support the application of sensitivity labels. The only disappointment is that the SharePoint Online and OneDrive for Business browser interfaces don't allow labels to be applied to documents.
Microsoft may be pivoting Cortana but the assistant is gaining features in the hardware space as well as inside of Teams.
A Microsoft employee commented that Exchange 2019 is the last on-premises version, something that would bring the era of Exchange to a close after 25 or so years. Perhaps that's the case, and certainly there's been a huge transition of email workload to Exchange Online. But is an opinion expressed by a single Microsoft employee enough to tell us what will happen over the next few years?
A Forrester Research study sponsored by Microsoft concludes that the deployment of Outlook Mobile brings big benefits for organizations. Given the funding source, the outcome is hardly surprising. But like with all similar reports, the important thing is to view the findings through the lens of your organization to understand the good points and discard the marketing messages. In a nutshell, all your need to understand is that Outlook mobile is the best mobile email client for Exchange Online.
This month, the news is mostly around the Office clients and the Power Platform. I guess those teams decided to work harder than the rest or it could be that teams like the SharePoint group are busy delivering on a lot of new features they had already teased.
Microsoft has made a preview of the Fluid Foundation available for Office 365 users to try out. The preview demonstrates how components can work together to share information quickly. It is very focused on SharePoint Online at present, but Microsoft plans to make intelligent fluid components available in Teams, OWA, SharePoint, OneDrive, and Office apps. The preview raises some questions, but that's the nature of the beast.
SharePoint Online document libraries keep 500 versions of files by default. The minimum recommended by Microsoft is 100. But why are so many versions kept? The reason is that it leads to better recoverability and underpins features like AutoSave and co-authoring. You might be tempted to reduce the number of versions, but why? I can't come up with a good answer.
Since its inception, Microsoft Teams has had an odd relationship with email. Some think that Teams will replace email, at least for many internal conversations. The real facts are that Teams and email need to survive and co-operate together as collaborative modalities for Office 365 tenants. Microsoft is introducing three new features to help Teams gets along better with email, and that's a good thing.
Back at Ignite, Microsoft announced that it was building a new mobile experience for iOS and Android users. Called the Office app, the application has been in beta since its announcement but that is changing today.
The news that Microsoft is working on cloud signatures for Outlook for Windows is welcome. The venerable Outlook client has long stored its signature information in the system registry, which makes it hard to move signatures from PC to PC. On the other hand, OWA stores its signatures in mailboxes, so the same signature is used no matter where you log in. Of course, OWA is a simpler client (no profiles, for instance), but it should be eminently possible to store everything Outlook needs in the cloud. At least for Outlook clients connected to Exchange Online...
Because I want you to be my Valentine, this edition of Short Takes looks at Microsoft finally doing the right thing, Amazon’s legal challenge to Microsoft’s JEDI contract, some real news about Windows 10X, the schedule for Windows 10 version 2004, and much, much more.