The Office 365 Audit Log holds lots of interesting information about how people share information. In this article, we explore how to use the audit log records to discover the document sharing habits of users, including the documents shared with guest users and people outside the tenant.
A free version of Microsoft Teams is still in development and new documentation suggests its release will happen in the near future.
Teams is now able to capture compliance records for contributions to private chats by guests or on-premises users in a hybrid Office 365 organization. The new mechanism uses “phantom mailboxes” in the cloud to hold the compliance records for on-premises users. You must register your tenant to be able to get an updated GUI for the Security and Compliance Center, but PowerShell can find these records now.
It’s a good idea to understand whether any external people have access to documents in your Office 365 tenant. There’s no option on the Office 365 or SharePoint Online consoles to tell you what access external users enjoy to SharePoint sites, so we must use some PowerShell to interrogate SharePoint and see what that reveals.
GDPR Article 17 allows individuals to request an organization to erase their personal data. Now that GDPR is in effect, what are the practical steps to take to process an erasure request against Office 365 data? As it turns out, the answer is not straightforward.
Microsoft Teams now shows team owners when their team is going to expire – that if, if you use the Office 365 Groups expiration policy. But tenant administrators don’t have a report showing them when groups expire, so we wrote one in PowerShell for you to use (and improve).
Office 365 makes it easy to collaborate with external users through Office 365 Groups and Teams, both of which use Azure B2B Collaboration. In fact, collaboration is so easy that users might be carried away and share with all and sundry, including your competitors. Which is why it’s nice to have a policy to control sharing with certain domains that works for applications like Groups, Teams, and Planner.
Office 365 Groups are the reason why many SharePoint Online sites appear in tenants. If you’re on the Pacific coast of the U.S., the regional settings are OK. But anyone else in the rest of the world who uses the SharePoint browser interface will see times and dates in that instead of the local format. You can change the regional settings for a site, and now you can make sure that new sites have the right settings.
With GDPR coming, it’s good news that Teams now supports Office 365 retention policies. You can apply retention to messages posted to channels and chats, or use a mixture of policies to target different sets of users and teams. You might be surprised how Teams has implemented retention – and remember, we’re only talking about messages – other content might also need a policy.
Office 365 has a new admin center for Teams and Skype for Business Online. It’s still early days for the TSBAC, as I like to call it, but you can see where Microsoft is going as it unifies the disparate parts of Teams and Skype for Business Online into one uber-admin center to beat them all.
Teams now hides the Office 365 Groups that it creates from Exchange clients (Outlook, OWA, and the mobile apps). That’s as it should be for groups created for new teams. If you want to hide groups created for older teams, you can run the Set-UnifiedGroup cmdlet, but that soon becomes boring when you might have hundreds of groups to process. PowerShell to the rescue once again.
It is nice to have an Azure Active Directory Expiration Policy for Office 365 Groups, but it’s not so good that the policy functions exclusively based on age. Another problem is that administrators have no way of knowing when groups will expire. So we take out PowerShell, write a script, and hey presto, we have a report. We still need to solve the problem of creating a policy that functions based on activity rather than age, but that’s another day’s work.
Tons of Spring Updates in the Office 365 space to cover this month. As always, it will be the news you need with the two cents you don’t.