Add Footer to all Outgoing Mail

Posted on January 7, 2009 by Daniel Petri in Exchange Server with 0 Comments

Do you know what product can add a paragraph of text to every e-mail that leaves my Exchange server, for example a disclaimer or a legal notice?

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This is a common question and the answer depends on what version of Exchange you are running. For both Exchange 5.5 and 2000, the easiest way to deploy would be a third party app that does it for you.

Take a look at the following products:

http://www.gfi.com/mes

http://www.policypatrol.com

http://www.mimesweeper.com

http://www.exclaimer.co.uk

http://www.disclaimit.com

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Otherwise, for Exchange 5.5:

Microsoft provides imsext.dll

http://support.microsoft.com/?kbid=258206

For Exchange 2000:

You write an SMTP transport event sink

http://support.microsoft.com/?kbid=317680

How to create a disclaimer

You could (and should) also read the excellent Exchange FAQ:

Exchange 5.5:

http://www.swinc.com/resource/exch_faq.htm

Exchange 2000:

http://www.swinc.com/resource/e2kfaq.htm

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